ACoP9 Call for Programming

 

The Call for Programming for the Ninth American Conference on Pharmacometrics (ACoP9) is now open until January 31st, 2018. On behalf of the Scientific Programming Committee, you are cordially invited to submit proposals for symposia or tutorial sessions to be presented at ACoP9, to be held October 7th to 10th 2018, at the Loews Coronado Bay Resort near San Diego, California.

The Scientific Programming Committee is seeking proposals that are innovative and relevant to our discipline in a symposium or tutorial format. To highlight the International Society of Pharmacometrics (ISoP) 2018 objectives of “internationalization/collaboration” and “fusion/integration” of pharmacometrics groups, methods, and tools, we encourage proposals that are consistent with our conference theme: “Modeling without Bounds.”

Based on your encouraging feedback from previous ACoP meetings, we plan to continue to have sessions that will include abstract presentations selected from the abstracts submitted for poster presentations. The session chairs will have the opportunity to review the abstracts that are accepted and select those that would best fit the topic of their sessions. When submitting your proposal, please indicate whether you would be interested to include the abstract presentations as part of your session, if the proposal is selected.

Important Deadlines 

January 31, 2018 Programming Submission Closes

Programming Descriptions 

 

Symposia

Tutorials

TOPIC

Large, broad topics with wide appeal suitable for lecture format

Topic may be broad or narrow, but should be generalizable to most attendees. Must allow participants to gain new knowledge or skills.

FORMAT

Lectures with time for audience questions

Workshop and/or lecture format. Hands on or problem-based learning.

SESSION SCHEDULING

One to three sessions concurrently

Two to three tutorials at the end of the meeting

SPEAKERS

Three to four (including abstract speaker, if selected) to offer various views on the topic.

Up to 6

TIMING

90 Minutes

90 minutes- 3 hours

 

Symposium & Tutorial Session Requirements

Submission Deadline

The submitter is responsible for any edits to their submission and must finalize the submission by January 31, 2018, the submission deadline.

Submission Requirements

The opportunity to contribute to the content of the meeting is available only to ISoP members.

The Scientific Programming Committee is seeking proposals that are innovative and relevant to our discipline in a symposium or tutorial format. To highlight the International Society of Pharmacometrics (ISoP) 2018 objectives of “internationalization/collaboration” and “fusion/integration” of pharmacometrics groups, methods, and tools, we encourage proposals that are consistent with our conference theme: “Modeling without Bounds.”

To be eligible for review, all symposium and tutorial proposals must include the following:

1) Session Title
2) Proposed Session Format: 
  • Symposium– 90 minutes
  • Tutorial – 90 minutes – 3 hours
3) Chairperson(s)’s name, title, affiliation, mailing address, emai address, and ISoP membership status

4) Description of the session, including background and scientific importance (250 word limit)
5) Learning objectives (100 word list)
6) Speakers’ names, titles,length of talks, affiliations, email address, ISoP membership status, and brief description of proposed presentation (200 word limit)
7) Primary focus (select only 1):

  • Pharmacometrics (e.g., pop-PK, PKPD, trial simulations)
  • Statistics 
  • QSP 
  • PBPK
  • Methodology
  • Special populations
  • Other 

8) ISoP Special Interest Group (SIG), Committee, Network, or Community Affiliation: Please indicate if your proposal is affiliated with one or more of the ISoP groups listed below. Review of the proposal by Chair(s) of the affiliated group(s) is strongly encouraged prior to submission but is not required:

9) Additional AV needs: For each session, ACoP will provide overhead projection with screen(s), a podium with microphone, laser pointer, and head table for the chairs and speakers. Session chair is responsible for bringing a laptop and power strip for presentation. MAC users should bring the MAC-projector connector. Additional audio/visual support may be provided on a case-by-case basis. These needs must be included in the proposal. (50 word limit)

10) Budget Request: see “Budget” section below for more details. (100 word limit)

11) For symposium proposals, indicate whether you would be willing to include selected abstract speakers in your session

Programming Proposal Examples from Previous ACoP

Review Criteria

All symposium and tutorial proposals will be competitively peer-reviewed against all other proposals by the ACoP Scientific Programming Committee.

The committee will not review proposals that are incomplete, lack sufficient detail or do not adhere to the guidelines. The committee reserves the right to revise session proposals as necessary to achieve the goal of attaining a diverse, well-rounded, educational program for ACoP. Notifications will be sent to all chairs via email during the month of March, 2018. Multiple submissions are permitted. However, in the interest of attaining a diverse, well-rounded, educational program for the Annual Meeting, if more than one proposal is accepted by the programming committee, the chair may be asked to consider naming an alternative or co-chair for him/herself to lead one of the sessions.

Session Chair Responsibilities

Chairs must be current, active members of ISoP, with a limit of two co-chairs per session. If your proposal includes co-chairs, both co-chairs must be actively involved. A chair may serve as a speaker. If so, he/she should be identified on the proposed speaker roster. If a proposal is accepted, the chair(s) is responsible for final confirmation of the speaker roster, communicating session goals and expectations to all speakers,  and working with ACoP staff to ensure all speaker requirements are met. 

Chairs are responsible for ensuring all co-chairs and session speakers are registered for the meeting within 4 weeks of acceptance. If this is not possible, chairs are required to provide a request for extension to the Programming Committee.  It is the session chair’s responsibility to notify the Programming Committee immediately regarding any changes to speaker roster or proposed presentations after initial acceptance. The Committee reserves the right to rescind approval of the proposal if they deem it has significantly changed from the original submission or if there is significant uncertainty in the availability of speakers

Onsite roles include starting and ending the session on time, speaker introductions, managing presentation times, and coordination of the question and answer portion of the session. Session chair is also responsible for bringing a laptop and power strip for presentation (MAC users should bring the MAC-projector connector). Early arrival of at least 15 min before the session to test run the laptop, projections, and microphones is highly recommended to minimize potential technical difficulties.

Budget

The following budget estimates should be considered and must be included in the proposal when planning for non-member speaker participation:

Airfare: non-refundable, roundtrip, coach airfare of up to $750 for a US based speaker, or up to $1500 for an internationally based speaker
Hotel: two nights lodging at conference hotel
Conference registration: one-day registration fee ($450 value) if attending one day; full registration fee ($1275 value) if attending the full conference

All session proposals requesting financial support for non-member speakers will be required to submit a plan that outlines how the requested budget will be allocated, and if necessary, how additional funding will be secured to cover costs exceeding the budget. Each session is limited to $2500 for non-member speaker travel. It is the responsibility of the Session chairs to secure additional funding to cover cost exceeding the reimbursement budget limits.

Member speakers will receive a $100 discount off registration. Trainee members are not eligible for this additional discount given the already discounted trainee registration fee. ISoP members are not eligible for additional travel or registration reimbursement. ISoP will verify membership status of all chairs and speakers.

Reimbursement budgets must be approved by the Conference Chair (Cynthia J. Musante) and the Scientific Programming Chair (Joy C. Hsu) before communicating to non-member speakers. Upon approval and notification, non-member speakers should contact Enrico Smith (enrico.smith@go-isop.org) for registration and reimbursement assistance. Completed reimbursement forms and expense receipts should be submitted within two weeks after ACoP to Enrico Smith for reimbursement. 

Questions regarding this reimbursement budget policy can be directed to the ISoP Director, Enrico Smith (enrico.smith@go-isop.org). 

Questions

Questions regarding the ACoP9 Call for Programming can be directed to the ACoP9 Scientific Programming Chair, Joy C. Hsu, at joy.hsu@roche.com.

Submit ACoP9 Programming Proposal